The primary responsibilities of the Office Assistant include but are not limited to:
First point of contact / FOH; taking messages and transferring calls, greeting all visitors, arranging refreshments and transportation for visitors and directors when required.
Performing general administrative functions for the office; scanning and copying documents, distributing office communiqués, taking minutes and notes in meetings, general filing for all departments and any other duties as required by your line manager.
Performing administrative functions for the Finance team; assisting the finance department in general admin tasks including processing of daily invoices in Sage50, printing and sending of remittances and client statements, collating monthly petty cash receipts and expenses, invoice and job sheet filing and checking purchase orders against delivery notes.
Office Environment; ensuring the office environment is well maintained and client ready at all times with office refreshments stocked.
Health & Safety; assisting in ensuring that the company complies with all Health & Safety laws and regulations, including fire-marshal duties and first aid.
Stationery Management; ensuring that the stationery cupboard is stocked with appropriate supplies and ordering special items as and when required.
Post and Special Deliveries; responsible for collecting incoming post and stamping and ensuring outbound post is posted before the last post.
Events; assisting the Client Relationship Manager with the organisation of internal and external client events and functions.
Ideal Skills and Attributes:
- Good knowledge of Microsoft Office applications
- Good written, telephone and electronic communicator
- Self-development and learning
- Integrity and reliability
- Attendance and punctuality
- Professionalism and discretion
- Confidence and demeanor
- Exceptional attention to detail