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Office Administrator

  • Location


  • Sector:


  • Job type:


  • Salary:

    up to 23K DOE

  • Contact:

    Emma or Jodie

  • Contact email:

  • Contact phone:

    02380 002315

  • Job ref:


  • Published:

    5 days ago

  • Duration:


  • Expiry date:


  • Startdate:


The role involves keeping the vital processes of the business on track, while also being willing to attend to the many simple tasks that keep the office ticking over.
Import/export paperwork is a time-consuming task, therefore it is essential that you are willing to get to grips with the paperwork and ensure that shipping of orders is efficient and cost-effective.
The successful candidate will play an integral part in the day-to-day running & continual improvement of the business.
Applicants must have excellent organisational & communication skills, a strong work ethic, good attention to detail and be happy to “muck-in” with a wide variety of tasks.
The ideal candidate will have experience in office administration, ideally within a manufacturing environment.
The company is a small, friendly, well-established business with world-leading expertise in the design and manufacture of equipment and materials for small and large scale “flocking” (Flocking is a process that applies huge volumes of tiny fibres to a variety of surfaces to create a soft, velvet-like coating). Our client also make lift units for baths and assemble assisted-lift baths for the elderly and people with mobility problems. Their customers include industrial manufacturers and individual consumers all over the world.
 Main responsibilities:
  • Managing invoicing, stock management data, sales ledger and purchase ledger (using SAGE)
  • Producing management and financial reports
  • Taking credit card payments and reconciling online payments with the SAGE system
  • Managing the online shop with product and stock level updates
  • Identifying cost-effective shipping methods and suppliers and organising shipping paperwork
  • Responding efficiently to phone calls and emails
  • Organising office supplies and services
  • Filing paperwork
  • Photographing and filming of products and managing the image library
  • Assisting with the production of marketing materials, marketing campaigns, website development and digital marketing
  • Assist with packing of products for order fulfilment
  • Assisting the managing director as required
Ideal Candidate:
  • Prior office administration experience
  • Familiar with using SAGE for book-keeping, analysis and producing management reports
  • Excellent communication skills (on the telephone and in writing)
  • Strong customer service ethic and skills
  • Ability to work without supervision
  • Excellent organisation and time-management skills
  • Proficiency with Microsoft office programs
  • 100% reliable and trustworthy
Please apply now if this role is of interest and you wish to be considered.
For further information, please contact Emma or Jodie in the Eastleigh branch
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