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Office Administrator

  • Location

    Eastleigh

  • Sector:

    Admin

  • Job type:

    Permanent

  • Salary:

    up to 23K DOE

  • Contact:

    Emma or Jodie

  • Contact email:

    jobs@solsburysolutions.com

  • Contact phone:

    02380 002315

  • Job ref:

    1302478

  • Published:

    5 days ago

  • Duration:

    PERM

  • Expiry date:

    2022-08-31

  • Startdate:

    ASAP

The role involves keeping the vital processes of the business on track, while also being willing to attend to the many simple tasks that keep the office ticking over.
 
Import/export paperwork is a time-consuming task, therefore it is essential that you are willing to get to grips with the paperwork and ensure that shipping of orders is efficient and cost-effective.
 
The successful candidate will play an integral part in the day-to-day running & continual improvement of the business.
 
Applicants must have excellent organisational & communication skills, a strong work ethic, good attention to detail and be happy to “muck-in” with a wide variety of tasks.
 
The ideal candidate will have experience in office administration, ideally within a manufacturing environment.
 
The company is a small, friendly, well-established business with world-leading expertise in the design and manufacture of equipment and materials for small and large scale “flocking” (Flocking is a process that applies huge volumes of tiny fibres to a variety of surfaces to create a soft, velvet-like coating). Our client also make lift units for baths and assemble assisted-lift baths for the elderly and people with mobility problems. Their customers include industrial manufacturers and individual consumers all over the world.
 
 Main responsibilities:
 
  • Managing invoicing, stock management data, sales ledger and purchase ledger (using SAGE)
  • Producing management and financial reports
  • Taking credit card payments and reconciling online payments with the SAGE system
  • Managing the online shop with product and stock level updates
  • Identifying cost-effective shipping methods and suppliers and organising shipping paperwork
  • Responding efficiently to phone calls and emails
  • Organising office supplies and services
  • Filing paperwork
  • Photographing and filming of products and managing the image library
  • Assisting with the production of marketing materials, marketing campaigns, website development and digital marketing
  • Assist with packing of products for order fulfilment
  • Assisting the managing director as required
Ideal Candidate:
  • Prior office administration experience
  • Familiar with using SAGE for book-keeping, analysis and producing management reports
  • Excellent communication skills (on the telephone and in writing)
  • Strong customer service ethic and skills
  • Ability to work without supervision
  • Excellent organisation and time-management skills
  • Proficiency with Microsoft office programs
  • 100% reliable and trustworthy
Please apply now if this role is of interest and you wish to be considered.
For further information, please contact Emma or Jodie in the Eastleigh branch
 
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