Main responsibilities:
Raising, sending and updating invoices to the ledger
Processing purchase invoices on Sage ensuring they are;
- Authorised
- Checked against purchase order spreadsheet‐
- Review outstanding debt with Financial Controller to produce a weekly Aged Debt forecast‐
- Credit control: using Credit Hound the credit control module
- Making daily debtor calls/emails to clients
- Updating promised payments
- Making sure any invoicing queries are dealt with
- Sending out reminder letters/emails
- Ensuring all customer information is up to date on our accounting system
- Sending customer statements out monthly (5th working day each month)
- Assist with preparing the fortnightly supplier payment runs and sending out Sage produced remittances
- Processing overtime forms and casual time sheets for Payroll (carried out weekly) Posting Payments and Receipts onto Sage (carried out daily)
- Banking cheques
- Update and distribute the Revenue Tracker and send to all members of the sales team
- Deal with all client and supplier queries
- Assisting Financial Controller with the Cash Flow Forecast
- Producing Running weekly Aged Debt report and updating latest comments
- Producing weekly Aged Creditors report
- Filing of sales and purchase invoices, along with other financial and administrative documents
- Ad hoc reports for Finance Controller and various other departments‐ Assisting with month end procedures
- Answers question and provide assistance to stakeholders, customers, and clients as needed
- Attend finance department and company-wide meetings, sometimes assisting with financial reporting to managers and senior executives
Other duties:‐
- Producing Client Management Reports
- Assisting with ISO27001 compliance and internal audits if necessary
- Undertake general admin tasks e.g. dealing with items of correspondence, telephone messages & enquiries and filing
- Assisting senior management with cost models for their respective departments
Skills and Qualifications:-
- Associate's or bachelor's degree in business, finance, accounting, or a related field
- Good communication skills, both written and verbal
- Attention to detail, organisational, planning, analytical and problem-solving skills
- Familiar with business principles and practices
- Good knowledge of MS Excel