Finance Assistant

  • Location


  • Sector:


  • Job type:


  • Salary:


  • Contact:

    Louise Jones

  • Contact email:

  • Contact phone:


  • Salary high:


  • Salary low:


  • Job ref:


  • Published:

    over 3 years ago

  • Expiry date:


  • Startdate:


Main responsibilities:

Raising, sending and updating invoices to the ledger
Processing purchase invoices on Sage ensuring they are;

  • Authorised
  • Checked against purchase order spreadsheet‐          
  • Review outstanding debt with Financial Controller to produce a weekly Aged Debt forecast‐          
  • Credit control: using Credit Hound the credit control module
  • Making daily debtor calls/emails to clients
  • Updating promised payments
  • Making sure any invoicing queries are dealt with
  • Sending out reminder letters/emails          
  • Ensuring all customer information is up to date on our accounting system
  • Sending customer statements out monthly (5th working day each month)
  • Assist with preparing the fortnightly supplier payment runs and sending out Sage produced remittances         
  • Processing overtime forms and casual time sheets for Payroll (carried out weekly) Posting Payments and Receipts onto Sage (carried out daily)
  • Banking cheques
  • Update and distribute the Revenue Tracker and send to all members of the sales team
  • Deal with all client and supplier queries
  • Assisting Financial Controller with the Cash Flow Forecast
  • Producing Running weekly Aged Debt report and updating latest comments
  • Producing weekly Aged Creditors report
  • Filing of sales and purchase invoices, along with other financial and administrative documents
  • Ad hoc reports for Finance Controller and various other departments‐           Assisting with month end procedures
  • Answers question and provide assistance to stakeholders, customers, and clients as needed
  • Attend finance department and company-wide meetings, sometimes assisting with financial reporting to managers and senior executives 

Other duties:‐           

  • Producing Client Management Reports
  • Assisting with ISO27001 compliance and internal audits if necessary 
  • Undertake general admin tasks e.g. dealing with items of correspondence, telephone messages  & enquiries and filing
  • Assisting senior management with cost models for their respective departments 

Skills and Qualifications:-           

  • Associate's or bachelor's degree in business, finance, accounting, or a related field
  • Good communication skills, both written and verbal
  • Attention to detail, organisational, planning, analytical and problem-solving skills
  • Familiar with business principles and practices
  • Good knowledge of MS Excel